| Developer's Activities |
City's Activities |
| 1. The developer has a project
where a private street will be
constructed and the developer would
like to turn that street over to the city
upon completion. The developer must
contact the City Planning Commission
and submit a site plan |
1. The City Planning Commission submits the
plans to the Board of Review. The
committee includes representatives of the
Streets Department. The City Planning
Commission also notifies the Survey Bureau
Manager and the City Plans Officer of the
request to place on the City Plan and
dedication of a certain street. |
| 2. The developer submits a conceptual
plan to the Projects Control Engineer. |
2. The City Plans Officer directs the developer
to submit a conceptual plan to the Projects
Control Engineer. The engineer reviews the conceptual plan, coordinates with the City
Plans, Traffic Engineering, and Highway units
at his discretion, and submits comments to the developer. |
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3. The City Plans Unit develops a
study plan showing the area of
concern and where the street is going
to be placed. A copy of this
plan is submitted to all involved parties. |
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4. The Survey Bureau Manager drafts an
ordinance for City Council that will place the
street on the City Plan and dedicate the street
to the City. An ordinance to pave the street is
also included. |
| 5. While the ordinances are pending, the developer may come to the
Permits office and request that the Permits Officer sign off on zoning
and building permits that the
developer requested from Licenses
& Inspections. |
5. The Permits Officer places a notice on the
plan indicating that the Streets Department
approves the project with the condition that no
building permits are issued until all pending
ordinances have passed City Council. |
| 6. While the ordinances are pending, the developer may send twelve (12)
copies of the paving plan to the
Projects Control Engineer. The developer is responsible for
obtaining utility clearances. |
6. The Projects Control Engineer submits
the paving plan to the following agencies for
review:
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Highway Construction Engineer
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Relevant Highway District
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Relevant Survey District
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Traffic Engineering Division
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Street Lighting Division
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Fairmount Park Commission
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City Plans Officer
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Utilities (PECO, PGW, PWD, Verizon)
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7. The Projects Control Engineer
coordinates with the above agencies,
compiles comments and submits
revisions to the developer. |
| 8. The developer incorporates the
changes and submits two (2) copies
of the revised plan to the Projects
Control Engineer. |
8. The engineer circulates the plan for final review and approval. The plan is not approved until the City Plan and paving ordinances have passed City
Council. ADA curb ramp designs must also be approved by the Projects Control Engineer and the Streets Department ADA Coordinator before final approvals of the plan.
Click here
for additional information for ADAcurb ramp designs and as built inspections.
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9. The Projects Control Engineer submits a
letter of approval to the developer directing
them to contact the Contract Unit to start the
private paving agreement process |
10. The developer contacts the
Contract Unit as soon as their
engineering plans are approved by
the Projects Control Engineer to start
the Paving Agreement and Bidding
Process. The developer provides a
full list of all construction items and quantities; estimated number of
construction days for roadway work;
and a copy of the surveys cost
estimate to the Contracts Officer.
Note: There is a fixed survey cost
and a per diem inspection cost that
the developer must pay. Those
costs are listed in the Highway
Work Proposal. |
10. The Contract Unit will develop a Highway Work Proposal of all items for bidding purposes. The Contract Unit will send out a developer letter
that details the steps of the process as well as the private paving package. The package will include
the following documents:
-
Proposal
for Private Paving Cover Sheet
-
Highway
Work Proposal Items and Unit Price Bid
-
Paving
Application
-
List
of approved Pavers (if using a contractor that is not on the list, a resume must be submitted
for City approval)
-
Letter
of Agreement to use City Approved Paving Contractors
-
Labor & Materialsmen Bond
-
Performance
Bond
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Compensation
Affidavit
-
Five Year Maintenance Bond as per City Code, Chapter 11-500 (developer and contractor must
decide who will be responsible). In some cases
a Letter of Escrow may be used in lieu of a Maintenance Bond.
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Sample
Paving Agreement
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| 11. The developer signs and returns
the Paving Application, Highway
Work Proposal, and Letter of
Agreement to use City
Approved Paving Contractors. |
11. Upon receipt of these documents, the Contract
Unit will contact the Law Department to start drafting
the paving agreement. The Contract Unit will review
and accept submitted bids.
Bid amount will be used to determine
Performance and Maintenance Bond amounts.
A copy of the draft agreement will be sent to the
developer in the event it is needed to secure bonding.
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| 12. The developer secures the
Labor & Materialsmen Bond,
Performance Bond, Compensation Affidavit, and Maintenance Bond and sends them to the Contract Unit. |
12. When the Contract Unit receives all of the necessary bonds, the paving agreement will be sent to the developer for signatures.
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| 13. The developer sends the
signed paving agreement back to
the Contract Unit for execution.
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13. The Contract Unit will have the City Plans Officer, Highway Construction Engineer, and Chief Highway Engineer certify and sign the Paving Application.
Note that the City Plan change process (plan, ordinance, and agreement) must be completed
by this time in order for the City Plans Officer
to sign off on the Paving Application. Then the agreement will be conformed, and an executed agreement letter will be sent to the developer and contractor.
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14. The Highway Construction Engineer will send
out a Notice to Proceed to the developer.
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15. An inspector will be assigned to
inspect the project. The relevant
Highway District Engineer and Highway
Construction Engineer will formally accept the street
after the construction is completed. The street will
not be accepted if the construction does
not comply with the plans and specifications.
The street will also not be accepted by the City
if this Paving Approval Process is not properly completed. A formal inspection and approval of
any ADA curb ramps must be submitted and approved before the street is accepted.
Click here for additional information for ADA
curb ramp designs and as built inspections.
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16. The five year maintenance bond will become effective upon the completion and acceptance of the street.
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